Document management software lets organizations to collect, organise, store and retrieve files in any format. Its powerful features support seamless workflows, reduce manual data entry tasks and help automate business processes. It also eliminates inconsistent data, communication mishaps, and unproductive delays as well as assisting teams collaborate with confidence.
In the event that they’re obtained electronically or scanned into an electronic document management system the documents can be tagged with metadata that allows users to sort and locate information more easily. This also helps streamline the process of document creation, using built-in workflows that automatically move it through pre-defined steps to ensure a smooth transition.
In a world where employees regularly work on projects outside of the office, whether it’s for a client meeting or a project launch, or a conference calls, document management systems offer an centralized repository that makes it easy to access and share files from anywhere. It also makes it easier to search across various devices, cloud-based platforms, apps or other platforms. This can be a lengthy process that can lead to disappointment and missed opportunities.
Many document management platforms offer mobile applications that allow team members in remote locations to capture information, which is then transferred to the central repository after internet connectivity is restored. Streamlined workflows and a secure, user-friendly interface also help businesses increase productivity. Hightail for instance offers a no-cost plan as well as affordable plans for businesses that are creative and rely on large image or video files. It also supports offline mode, meaning that team members can continue to work even without internet access and upload changes when they return to their office.